Quality Panels 


Please note that the Quality Panel Process for 2019 is currently being revised!



With the establishment of Health Education England (HEE) it became necessary to harmonise the quality processes of postgraduate medical education within this geographical area. These were previously the responsibility of two separate organisations, Severn Deanery and Peninsula Deanery. The quality teams from these organisations have produced a Quality Framework to encompass the whole of Postgraduate Medical Education within HEE, working across the South West. Quality Panels are an integral part of this framework. They have been in existence within the Severn geographical area for a few years. They have provided important information in respect of quality management of the programmes hosted by Severn. The harmonisation process has allowed an opportunity to review their current function and processes. This review is aimed at ensuring consistency of scrutiny and outcomes across programmes and specialties hosted within HEE, working across the South West.

This document describes the outcome of the review undertaken by the quality team (SPME and PPME). It is important that the functions and purpose of the Quality Panel is seen in the context of the overarching Quality Framework within which it is embedded.

Aim of Quality Panel

The aim of a Quality Panel is to provide improvement in the quality of postgraduate medical education. This will be achieved by an annual quality review of all the posts contained with the approved GMC training programme under assessment. 

What is a Quality Panel?

A quality panel is an annual meeting of selected individuals involved in the training programme under discussion. It has the remit to evaluate all the composite posts within the programme. It has a necessity to discuss information as described in this document. It has a mandate to produce an outcome for each post. It must restrict its comments to the posts and not the post holders. The composition, information to discuss and output is described later in this document.

There is acknowledgement that the programmes for which quality panels should run vary in their post composition, locality over which they run and specialty requirements that they should consider. The composition of the panel and its discussions should reflect this. The data considered and outcome of panels must have consistency across the whole of HEE, working across the South West, for our quality processes to be robust and credible. 

The Quality Panel Process

Each training programme will run an annual quality programme.


Currently under revision - June 19

Quality Panel Members

The quality panel will be chaired by the Training Programme Director (TPD) or equivalent e.g Specialty Tutor. There will be Lay Representation on most Quality Panels; this will depend upon availability and resource and Lay Representation will be audited by the Quality Team.

The specialty will decide the number and roles of other panel members. There must be trainee representation and the number of trainees on the panel must exceed the number of other panel members including the Chair.

The trainee representatives should have been allocated specific posts within the programme for them to report upon. This must be clear to the trainee at the time they are recruited to the panel. It is anticipated that the other non-trainee representatives will be a selection of accredited Educational Supervisors from the programme being evaluated.

External representation will occur at either the request of the panel Chair or the Quality Team.
A Head of School, Associate Dean or Quality Team member may attend the panel at the request of the panel members or in quality assurance capacity.

Information for Quality Panel to consider

The Quality Panel Chair and members can consider any information that they deem pertinent to inform their discussion. They must as a minimum consider the following information.

They must not discuss the individual performance of named trainees.

  • That calendar year’s GMC National Trainee Survey data
  • Reports from previous year’s Quality Panel(s) and/or LEP school visit(s)
  • Reports from Response to Concern (Triggered) visit(s) if applicable
  • Summary ARCP data for previous 12 months
  • Supervisor (Trainer) accreditation data
  • Quality Panel Score (Appendix 2)
  • Recruitment figures for Programme 

Quality Panel scoring process

Currently under revision - June 19

Panel Report

Each quality panel will produce a report in a structured format Appendix 3. There is no requirement to document the detailed discussion that has led to the panel’s decision on each post.

Each post (or grouping where appropriate) will be graded as Excellent, Good, Requires Improvement or Inadequate  according to the process described above.

The report must state clearly the action that is required for the post graded to move to the next level i.e Inadequate to Requires Improvement, Requires Improvement to Good and Good to Excellent.

The report, when agreed by the panel, will be sent to the Education Leads of the posts cited in the report for comment and response. The chair of the panel TPD will respond to any feedback and decide whether this alters the outcome the panel made before forwarding a final Quality Panel report to the Head of School and Quality Team. The Quality Team will then keep a register of the grading of each of the posts and determine how those posts rated as Requiring Improvement or Inadequate and dealt with in the context of the Quality Register and Dean’s Report to the GMC.

Outcome of Quality Panel Report

Currently under revision - June 19


Quality Panel Matrices

Currently under revision - June 19