Peninsula Postgraduate Medical Education

 

 

 

Terms of Reference for Postgraduate School Board 

1. Purpose 

The Postgraduate School Board will support the delivery of high quality patient care through the provision of a highly skilled workforce by establishing a framework for the partnership between Peninsula Postgraduate Medical Education, the relevant Royal College / Faculty and Local Education Providers in order to provide high quality training and education in the region.

The Postgraduate School Board will manage the strategic development of specialty training programmes to ensure that trainees develop competences relevant to their level of responsibility to allow them to practice safely, and achieve the levels of excellence required for a career in their chosen specialty; and to ensure their trainers have the skills and infrastructure to deliver this objective.

2. Membership 

Chairman

Head of School

 

Membership

Head of School  

Training Programme Director(s)

College Tutor

Regional Advisor

Academic Representative

Trainee Representative(s)

Lay Representative

Associate Dean

School Manager

Other members may be co-opted in order to ensure links with task groups

 

The School Board is a meeting of obligation. Members are expected to: contribute to decision making and share responsibility for the Board decisions, be well prepared by reading relevant papers in advance, keep up to date with relevant subjects. 

3. Accountability / Governance 

The Postgraduate School Board is ultimately accountable to the Postgraduate Dean. 

The Postgraduate School will have clear governance arrangements and well-defined relationships with Peninsula Postgraduate Medical Education, the relevant Royal College / Faculty, the General Medical Council and Local Education Providers. 

 4. Review 

 The Terms of Reference will be reviewed every two years as a minimum to ensure it is fit for purpose. 

5. Key Responsibilities 

The Postgraduate School Board will:

  • contribute to  national recruitment and selection in partnership with other HEE regions and / or Royal College / Faculty;
  • run a programme of placements that will meet the educational needs of the trainees;
  • support assessment methodologies for faculty and trainees including ARCP;
  • provide oversight and governance to the formal school subcommittees which report to the Board;
  • to adopt appropriate monitoring processes as required by Peninsula Postgraduate Medical Education in order to advise the Postgraduate Dean on the quality of posts and programmes within the specialty;
  • to assist in the development of all consultants involved in the delivery of education;
  • in conjunction with the Quality Team ensure that the GMC standards of training and education are met by the local education providers and their Directors of Medical Education;
  • have a robust system in place for identifying doctors in need of professional support;.

6. Meetings 

  • Meetings will take place at least twice per year. 
  • Meetings will be organised by the Head of School (Chair) in conjunction with the administrative team within Peninsula Postgraduate Medical Education
  • Formal minutes will be taken by the administrative team within Peninsula Postgraduate Medical Education and distributed within three weeks of the School Board taking place (where possible)
  • Meetings should be face to face although video conferencing facilities may be available in some circumstances
  • Agenda items and associated papers will be circulated at least one week before the meeting.   Items for discussion should be declared in advance of the meeting.  Any other business should only be used to discuss those items that were not known at the time of submission of agenda items.
  • The Postgraduate School Board should determine what is the quorate number but it is recommended that this should be 60% of the board membership