Health Education England South West

Period of Grace Policy

Contents


Introduction
Status as a trainee
Duration
Application process
Confirmation of approval
Commencement
Statutory leave
Placement and sub-specialty
Termination
Employment rights

 

Introduction

Although doctors in training can apply for consultant posts up to six months before their anticipated CCT date, not all are either able to do this or are successful in their applications. For this reason, many doctors in training are currently eligible to take a six-month Period of Grace (POG). The purpose of this is to offer continued employment (at speciality registrar level) to doctors who have completed training and not yet obtained a consultant post. The extension to employment contract is for a time limited period up to a maximum of six months as set out in the 2016 Junior Doctor Contract.

This document outlines the framework for POGs in Health Education England South West. This document is subject to change resulting from changes to national guidance.

Status as a trainee

Whilst on a POG, the doctor is no longer considered to be in training, but in post for the purposes of service.

As the doctor is no longer in training, they are not eligible to make applications or enter into arrangements during their period of grace which are normally available to trainees (e.g. Inter-Deanery Transfer, Out of Programme etc). However, the trainee will retain their NTN during the Period of Grace.

Duration

The standard Period of Grace is six calendar months following the date of CCT. There is no pro-rata modification for Less Than Full Time (LTFT) doctors in training.

Application process

The doctor in training must discuss their intention to apply for a POG with their TPD prior to making an application. Trainees must apply in writing to their TPD for a POG at least six months prior to their CCT date using the Period of Grace Intent Form. The doctor in training must copy confirmation of their TPD’s acceptance of the POG request to their Education Programme Manager.

Confirmation of approval

Doctors in training will receive the offer of a POG no later than 14 weeks prior to the date of CCT. The doctor in training will have two weeks in which to accept or decline the post offered.

If the POG is declined, the trainee will relinquish their NTN at the expected CCT date and the trainee will give up the right to a POG.

Commencement

The POG will start on the CCT date indicated on the applicant’s final ARCP outcome form. A doctor can only commence a POG if they have received an ARCP Outcome 6.

Statutory leave

If a doctor takes statutory leave during the POG, the period is paused on the date the statutory leave starts and will resume upon their return from leave. If the doctor does not wish the POG to resume following the end of their statutory leave, they must provide 3 months’ notice of their intent to resign from the training programme.

Placement location

Placement is subject to the availability of posts within the programme, service needs of the employing trust and the training requirements of those doctors still in training. Therefore, specific location requests may not be possible.

Termination

Once a doctor has accepted the offer of a POG, they must give a minimum of three months’ written notice to the employing Trust, their TPD and to their Education Programme Manager if they either do not want to take up the POG or if they wish to leave the POG early.

Employment rights

Doctors in the Period of Grace will not be expected to undertake research or other training orientated sessions except as explicitly agreed with the employer. Doctors will not be eligible for HEE funded study leave as this is for meeting CCT requirements. However, they can receive time for ensuring revalidation requirements are met.

Doctors in a Period of Grace are entitled to statutory leave i.e. annual leave, and sick leave according to local Trust policy. They should also be allowed to attend departmental education sessions as appropriate.